ESTEEM BEAUTY POLICIES
GDPR (Data Protection Act 1998) PRIVACY STATEMENT
(Why we collect your personal data and what is done with it)
When you supply your personal data to Esteem Beauty Ltd they are stored and processed for the below reasons:
We need to collect some personal information about you and your health in order to make sure there are no contraindications to your treatment, and legal requirements. You can of course, refuse to provide the information, however unfortunately we would have to refuse your treatment as this form is a legal requirement for our insurance.
Provided we have your consent we may occasionally send you emails with our latest News and offers.
We have a legal obligation to retain your records for seven years after your most recent appointment. After this time your records will be destroyed in a method compliant with GDPR (the Data Protection Act 1998);
Records retained on paper, which is locked in a cabinet within the salon, is only accessible by staff of Esteem Beauty Ltd
Records recorded on the salon’s software, which is password protected and only accessible by staff of Esteem Beauty Ltd
Your phone number and email may be used electronically, with your permission. This is for appointment reminders or occasional offers.
If you wish to contact us via social media, this is password protected but for historic issues with privacy associated with social media sites, you may wish to think about what you send us.
We will never share your data with anyone who does not need access without your consent.
You have the right to see what personal data of yours we hold and you can also ask the Owner of Esteem Beauty Ltd to correct any factual errors. Provided the legal minimum period has elapsed, you may also ask the business to erase your records.
We would like you to be absolutely confident that we treat your personal data responsibly and that we do everything we can to make sure that only people who can access that data have a genuine need to. Of course if you feel we have mishandled your data in some way, you have the right to make a formal complaint.
Booking policies: To help ensure the smooth running of our Salon we now require a deposit to secure all bookings. All provisional appointments with be automatically removed from our system if a deposit is not paid within 48 hours of making the booking. A credit/debit card payment can be made in person or over the phone. Be assured we do not keep any card details. Thank-you for understanding.
Anti-wrinkle injections/Dermal Fillers: Consultations for anti-wrinkle treatments and dermal fillers are £30 which is payable at the time of booking your consultation. Please note that this amount is redeemable against the price of your chosen treatment.
Semi-permanent Make up consultation: Consultations for all semi-permanent make-up treatments (microblading / micropigmentation) are charged at £30 which is payable at the time of booking your consultation. Please note that this amount is not redeemable against the price of your chosen treatment.
Cancellations: If you need to cancel or reschedule your appointment, please give us 24 hours’ notice prior to the appointment to avoid losing your deposit and 48 hours notice is required for group booking, package, or specialised treatments bookings.
Refunds: All deposits and booking fees are non-refundable. In certain cases, refunds may be available only upon special request to the owner. Refunds can only be processed if the client comes into the salon.
Vouchers: Customers paying with vouchers are reminded that if they fail to attend the appointment or change the booking timings with less than 48 hours’ notice, they will lose their deposits and the treatment will not be redeemable in the future.
Punctuality: Please arrive at least 10 minutes before your treatment. Arriving late for your treatment will limit the time of your treatment. Your treatment will end at the scheduled time to accommodate the next customer’s scheduled appointment.
Returns Policy: if you change your mind about your purchase, please return the unused goods (in unopened/undamaged packaging) to us within 7 days of purchase and we will offer you an exchange, a credit note or you can put the value towards the cost of a treatment. This does not affect your usual consumer rights*, including your right to claim a refund, replacement, repair and/or compensation where the goods are faulty or misdescribed.'
Cold sore sufferers: Esteem Beauty would like to remind customers that if suffering from a cold sore at the time of a treatment Esteem Beauty will not be able to perform said treatment. This will result in Esteem Beauty retaining the deposit to cover the cost of the missed appointment. * Taken from the Sale of Goods Act 1979
Massage: When booking a massage please advise Esteem Beauty in advance if you suffer from any allergies, skin sensitivity, dermatitis, contact eczema or psoriasis as we may need to make alternative arrangements to provide the service. If not advised with at least 24 hours notice this may prevent you from receiving the treatment requested and loosing your deposit.
We do not wish to disappoint; however your health and well-being are always our priority. Speak with your skincare professional and your doctor if you have any questions or concerns.
“5pm” Bookings: Esteem Beauty does not have access to 5pm booking system and can not confirm appointments. We do our best to accommodate customers into their desired timings. Esteem reserves the rights to amend bookings where the appointment time provided by 5pm has been booked previously. Customers should ensure they bring their booking reference no. when they visit the salon for their treatment. 5pm offers are not subject to any offers or discounts that may be available at Esteem Beauty.
Piercing: Piercing will not be carried out on any individual under the age of 16 without the permission of a parent or guardian. It will also not be carried out if the individual is under the influence of alcohol or drugs. Customers should discuss their medical history with the operator and read the aftercare leaflet carefully as there is a risk of infection if proper care is not taken. Clients should be aware of the risks of allergic reaction to the jewellery, migration or rejection of jewellery, localised infection at the piercing site and localised swelling or trauma before giving consent for the procedure.
Semi Permanent Make - Up: Semi Permanent Make -Up will not be carried out on any individual under the age of 16 or an individual who is under the influence of alcohol or drugs. Customers should discuss their medical conditions with the operator and read the aftercare leaflet carefully before signing the consent to avoid infection. Clients should be aware of the risks associated with the procedure before signing the consent form.
Belongings: Esteem Beauty would like to remind the customers that we are not responsible for the safety and security of their belongings, we are not responsible for any lost or stolen items. Please ensure you take all your belongings when you leave.
Medical Conditions: If you have any type of medical condition, be sure to mention it to your therapist. Certain treatments may not be advisable for you.
In this statement the following terms shall have the following meanings
means collectively all information that you submit to the Esteem Beauty Limited via the Website. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998;1. Definitions and Interpretation
means a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in Clause 12;
“Esteem Beauty Limited”
means Esteem Beauty Limited, of;528 Great Western Road, G12 8EL, Glasgow
“UK and EU Cookie Law”
means the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
means any third party that accesses the Website and is not employed by Esteem Beauty Limited and acting in the course of their employment; and
means the website that you are currently using (www.esteembeauty.co.uk) and any sub-domains of this site (e.g. subdomain.www.esteembweauty.co.uk) unless expressly excluded by their own terms and conditions.
3.2 [contact information such as email addresses and telephone numbers;]
3.3 [demographic information such as post code;]
3.4 [financial information such as credit / debit card numbers;]
3.5 [IP address (automatically collected);]
3.6[web browser type and version (automatically collected);]
3.7[operating system (automatically collected);]
3.8 [a list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected)
4. Our Use of Data
4.1. Any personal Data you submit will be retained by Esteem Beauty Limited for 7 years after your last consultation.
4.2. Unless we are obliged or permitted by law to do so, and subject to Clause 5, your Data will not be disclosed to third parties. This [includes] OR [does not include] our affiliates and / or other companies within our group.
4.3. All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security see Clause 11 below.
4.4. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
4.4.1. [internal record keeping;]
4.4.2. [improvement of our products / services;]
4.4.3. [transmission by email of promotional materials that may be of interest to you;]
4.4.4. [contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Website.]
5. Third Party Websites and Services
5.1. Esteem Beauty Limited may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment processing, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services [do not] have access to certain personal Data provided by Users of this Website.
5.2. Any Data used by such parties is used only to the extent required by them to perform the services that Esteem Beauty Limited requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties shall be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.
6. Links to Other Websites
7. Changes of Business Ownership and Control
7.1. Esteem Beauty Limited may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Esteem Beauty Limited. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
7.2. In the event that any Data submitted by Users is to be transferred in such a manner, you will be contacted in advance and informed of the changes. [When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.]
8. Controlling Use of Your Data
8.1. Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
8.1.1. use of Data for direct marketing purposes; and
8.1.2. sharing Data with third parties.
9. Your Right to Withhold Information
9.1. You may access [certain areas of] the Website without providing any Data at all. [However, to use all features and functions available on the Website you may be required to submit certain Data.]
10. Accessing your own Data
You have the right to ask for a copy of any of your personal Data held by Esteem Beauty Limited (where such data is held).
11.1. Data security is of great importance to Esteem Beauty Limited and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
12.3. The Website places Cookies on your computer and you will be presented with message bar notifying you to these Cookies. By giving your consent to the placing of Cookies you are enabling Esteem Beauty Limited to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
12.4. [Certain features of the Website depend upon Cookies to function. UK and EU Cookie Law deems these Cookies to be “strictly necessary”. Your consent will not be sought to place these Cookies. You may still block these cookies by changing your internet browser’s settings as detailed below.]
12.5. This Website uses analytics services provided by Squarespace & Google. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how Users use the Website. This, in turn, enables us to improve the Website and the [products] AND/OR [services] offered through it. You do not have to allow us to use these Cookies, as detailed below, however whilst our use of them does not pose any risk to your privacy or your safe use of the Website it does enable us to continually improve our business.
12.7. You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
12.8. You can choose to delete Cookies at any time however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
12.9. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
13. Changes to this Policy
Esteem Beauty Limited reserves the right to change this Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Policy on your first use of the Website following the alterations